JOB SUMMARY:

Assists the Strategic Purchasing Head in the following areas: 

(1) Administers shipment of imported raw materials  from origin, efficient releases at Customs and delivery to concerned plant., ensuring that importations are within the required timeframe.  

(2) Coordinates with Customs Broker and secures shipment documents from the supplier for submission to Treasury for L/C Opening, 

(3) Monitors shipment schedules and advises Plant Logistics on the arrival details, 

(4) Maintains an orderly file of all documents and records pertaining to all Importations.

DUTIES & RESPONSIBILITIES:

1. Upon receipt of the sales contract, gathers Shipping Documents from the supplier for the for the opening of the LC’s by Treasury.
2. Coordinates the smooth flow of documents from purchase order, opening of LC’s, up to delivery of purchased raw materials as well as transfers from the pier to the plants in order to ensure that the raw materials arrive as scheduled
3. Prepares and processes all import documents and broker invoices.
4. Checks Customs rates for various types of shipments and importations
5. Coordinates with purchasing personnel relative to cost matrix and brokerage rates.
6. Monitors arrival and unloading of shipments and checks if within the required timeframe.
7. Updates COO’s, Sales Heads and Plant Managers on the scheduled arrival of raw materials and the status of shipment in the event that delays occur.
8. Maintains and updates knowledge on all Customs clearances process and present same in improving efficiency and cost.
9. Prepares the following:
   
   a. Weekly Status of Importations, b. Monthly Summary of Importations, and c. Cost of Customs Brokers and other Importation Costs.
10. Handles accreditation and continuous performance evaluation of Customs Brokers and Forwarders
11. Maintains records of all documents pertaining to Importations made        e.g. quotations, contracts, communication letters, purchase order, shipping documents, delivery receipts, quality complaints, etc. and ensures that these are filed in an orderly and systematic manner to facilitate retrieval

QUALIFICATIONS:

• BS in Customs Administration graduate or any equivalent/related course
• at least 5 years experience in handling importations and coordination with Customs Brokers
• Knowledgeable in Customs procedure and formalities
• Excellent communication, prioritization, and multi-tasking skills
• Must have good network with Customs Brokers, shipping and forwarding companies
• Good at document and record management
• Strong negotiation and coordination skills. 
• Knowledgeable in MS office like Excel, Word, etc. 
• Background in logistics is a plus

Please refer to job description.