General Services Supervisor

Responsibilities:

Supervisory Responsibilities:

• Supervise and provide assistance to staff, ensuring adherence to company policies, performance standards, and departmental goals.
• Initiates and coordinates the recruitment of required personnel based on established qualifications; trains new hires based on the corresponding jobspecific guidelines and company’s policies and procedures.
• Define staff roles with established performance standards; monitor staff productivity and general performance ensuring awareness, consciousness and focus on the department’s objective and the means to achieve it.
• Conducts regular meetings with staff providing guidance, support, and mentoring to ensure optimal performance and productivity.

Operational Responsibilities:

• Ensures that appropriate systems/procedures for facilities and office administration services are implemented conforming with company policies to improve operational efficiency and effectiveness.
• Maintain cleanliness and presentable appearance of the company’s facilities, ensuring a safe and good work environment adhering to government regulations and environmental standards.
• Monitor and supervise installation, repair, and preventive maintenance of office and facilities equipment ensuring cost-effectiveness and continuous availability. • Monitor procurement, inventory, and distribution processes for office supplies, housekeeping materials, corporate giveaways, and other office products and services.
• Establish and maintain relationships with suppliers and vendors.
• Oversee Fixed Assets Management and manage the acquisition, allocation, movement, and disposal of fixed assets in coordination with the Finance Department.
• Coordinate vehicle maintenance, trip schedules, and transportation arrangements for employees, clients, and guests. Monitor gasoline expenses, insurance, and registration renewal for company vehicles. 
• Coordinate with different department heads in organizing company activities and assist with various events, and projects (i.e. exhibits, job fair, seminar, sales awards, anniversary, holiday parties, etc.)
• Ensure cost efficiency, government regulation and company policies compliance, safety and security standards in handling and monitoring tasks and responsibilities.
• Prepare regular and ad hoc reports for the department head and other stakeholders.
• Perform other responsibilities, additional tasks, and projects as needed and required by the position.

QUALIFICATIONS

• Bachelor's degree in Business Administration, Engineering or related course  
• Must have experience in any general services operations such as  procurement and facilities maintenance/management.  
• Strong knowledge of office equipment maintenance and fixed asset control.  
• Proven expertise in budgeting and implementing cost-effective measures.  
• Excellent communication, leadership, and problem-solving skills.  
• Proven ability to supervise teams and manage operational workflows.