Sr. Executive Assistant

Engage Services Group

Are you a sharp, senior-level Executive Assistant with a knack for juggling priorities, building structure, and anticipating needs before they arise?

We’re hiring a Senior Executive Assistant to partner with the CEO of four fast-growing startups across clean energy, mining, HR services, and consulting. This role is far more than calendar management—you’ll be the operational right hand, thought partner, and strategic gatekeeper across multiple businesses. Think of it as a front-row seat to early-stage entrepreneurship, with the chance to make an outsized impact from day one.

If you're a proactive powerhouse who thrives in ambiguity, loves solving problems, and can bring calm to chaos—you might be exactly who we’re looking for.

What You’ll Do

Strategic Support

- Conduct market, grant, and regulatory research across energy and mining sectors

- Assist in business planning and pitch development

- Identify software tools to support business growth, including CRMs and AI-powered platforms

Business Development & Marketing

- Source leads, organize outreach, and manage LinkedIn marketing

- Coordinate creation of pitch decks and branded materials

- Build event calendars and support networking efforts

- Evaluate and implement BD and sales tools across ventures

Operational & Administrative Backbone

- Prepare quotes, proposals, and invoices

- Support resume formatting, tender submissions, and CRM integration

- Monitor inboxes, manage schedules, and ensure the founder’s priorities stay on track

- Perform payroll and data entry tasks with precision

- Provide executive-level administrative support across all business units



Who You Are

- Proven experience supporting executives/CEOs, C-suite, or high-growth teams

- Exceptionally organized, detail-obsessed, and tech-savvy

- Able to manage competing priorities without breaking a sweat

- Confident communicator with top-tier writing and research skills

- Familiar with CRMs, spreadsheets, and marketing platforms (e.g. Canva, LinkedIn)

- Comfortable with minimal direction—you move ideas forward and ask the right questions



Bonus Points If You Have:

- Experience in startups or consulting

- Background in HR, operations, or marketing

- Familiarity with government grants or VC funding processes



Why You’ll Love This Role

- Work directly with a driven founder across diverse and impactful ventures

- High autonomy and trust—your ideas will be heard and implemented

- A chance to shape the systems and structure of young, fast-moving companies

- Flexible work options and a dynamic, growth-focused environment

Ready to Apply?

Send your resume and a short note outlining why this role excites you to [email protected]. Bonus points for including a creative way you've brought order to entrepreneurial chaos.

Please refer to job description.