Why does this role exist

We’re looking for a talented problem-solver to join our internal Business Operations team. As our Business Operations Project Coordinator, you’ll work directly with our leadership team to tackle the company’s most pressing operational challenges across various departments. This high-impact role is perfect for someone who thrives in a fast-paced environment, can adapt quickly to shifting priorities, and enjoys finding solutions to complex problems.

You’ll Love This Role If...

• You enjoy solving different problems every month and never doing the same thing twice
• You’re interested in using AI tools to improve business operations
• You want direct exposure to company leadership and their strategic initiatives
• You thrive when given responsibility with minimal direction
• You’re passionate about improving how businesses operate
• You have a “figure it out” mentality and don’t need step-by-step instructions

What You'll Do

Research (30%)

• Research industry trends, internal data, and best practices to support company initiatives
• Gather information to help leadership make data-driven decisions
• Coordinate conference logistics and lead generation opportunities
• Support strategic research projects for company leadership

Data Analysis & Reporting (30%)

• Create and manipulate data in Google Sheets, including pivot tables and visualizations
• Generate comprehensive reports for senior stakeholders
• Summarize data into clear insights for leadership decision-making
• Present findings with confidence and clarity

AI Workflow Implementation (20%)

• Use AI tools to improve business processes
• Help build quality control systems using AI
• Implement AI solutions for various business functions
• Stay current on AI capabilities and apply them to improve operations

Product Development Support (10%)

• Help launch new internal products
• Create SOPs and documentation for new initiatives
• Support end-to-end product setup processes

Stakeholder Communication (10%)

• Communicate clearly and concisely with department heads and leadership
• Provide regular updates on project progress
• Present findings and recommendations

Technical Skills

• Familiarity with AI tools (ChatGPT, Perplexity, Claude, etc.) and how they can solve business problems
• Comfort with Google Sheets (creating basic reports, pivot tables, charts)
• Experience prioritizing multiple tasks and meeting deadlines
• Basic data analysis capabilities

Essential Traits

• Self-Sufficiency: Ability to work with minimal instructions and figure things out independently
• Communication Excellence: Clear, concise communication style without unnecessary detail
• Comprehension: Can understand requirements quickly without repetition
• Proactive Mindset: Demonstrated examples of going above and beyond in previous roles

Preferred Background

• Experience in tech environments or tech-adjacent roles
• Background in process improvement or workflow optimization
• Prior experience supporting executive-level stakeholders
• Comfort with working in ambiguity
• Experience handling multiple priorities simultaneously

Why This Role Will Help You Grow

• Projects change approximately monthly, building your adaptability and versatility
• Direct communication with leadership develops your executive presence
• Solving complex problems sharpens your critical thinking
• Working across departments gives you broad business exposure
• Learning practical AI applications builds valuable future-proof skills

Current Project Examples

• Building AI-powered quality control systems
• Optimizing conference management and lead conversion
• Creating SOPs for new product initiatives
• Developing data reporting systems for executive decision-making
• Researching market trends for strategic initiatives

What Success Looks Like

• Consistently meeting critical deadlines across multiple projects
• Providing daily progress updates without prompting
• Proactively identifying and solving problems before they escalate
• Adapting quickly to changing priorities
• Delivering high-quality work with minimal guidance

If you're someone who thrives under pressure, can figure things out independently, and has a passion for using technology to improve business operations, we want to hear from you!

Note: This position is ideal for candidates who enjoy figuring things out independently and can maintain excellent communication. We prioritize candidates who demonstrate a strong work ethic and problem-solving ability over those with specific technical skills but lacking initiative.