We are seeking a dynamic and detail-oriented Recruitment Officer to join our Human Resources team. The successful candidate will be responsible for managing the end-to-end hiring process, from sourcing candidates to onboarding new employees, ensuring a seamless recruitment experience aligned with company standards and objectives.

Key Responsibilities

1. Sourcing & Candidate Screening

• Receive approved manpower requisitions from the hiring departments.
• Prepare and post job requirements on our Job Advertisement Portal and internally to enhance visibility.
• Facilitate resume screening based on the qualifications specified by the hiring department.
• Send interview invitations via email and registered contact numbers.
• Conduct initial interviews through Google Meet.
• Notify applicants of their interview outcomes via email.
• Create applicant profiles and endorse suitable candidates for final interviews.
• Collaborate with department heads to discuss and select appropriate candidates.
• Schedule final interviews, either face-to-face or via Google Meet, based on availability.

2. Hiring & Offer Management

• Communicate with successful candidates, sending congratulatory messages.
• Process job offers and payroll simulations, then send approved documents to the selected candidates.
• Dispatch onboarding requirements upon acceptance of job offers.
• Coordinate with HR and relevant departments for ID issuance and equipment allocation.
• Notify Project Auditor to schedule IOS orientation for Project Management positions.
• Coordinate IOS access with HR Compensation & Benefits and Employee Relations teams.
• Assist in onboarding new hires, ensuring all pre-employment requirements are collected and processed.

3. Onboarding & Integration

• Prepare employment contracts, ensuring all pages are signed by the employee.
• Add new hires to Viber groups and send welcome messages.
• Guide new employees on onboarding procedures, including biometric registration.
• Introduce new hires to all relevant TGC employees.
• Endorse new employees to their respective departments for integration.
• Monitoring & Documentation

4. Track new employee start dates and submission of requirements.

• Create and maintain employee 201 files.
• Forward enrollment forms for ATM and Sunlife Group Plan to HR Compensation & Benefits.
• Update Employee Masterfile accurately.
• Organize and maintain applicant resumes, segregated by status and position.
• Review shortlisted applicants regularly to identify potential fits for current or future roles.

5. Accreditation & External Engagement

• Coordinate and process accreditation requirements with reputable universities and PESO.
• Participate in job fairs and recruitment events to attract talent.

6. Reporting & Analysis

• Prepare monthly recruitment performance reports, analyzing sourcing methods and success rates.
• Maintain daily and weekly recruitment reports for management updates.
• Support the HRAD Manager in developing talent assessment policies and benchmarking standards.

Qualifications

• Bachelor’s Degree in Human Resource Development Management, Psychology, or related field.
• 3-5 years of experience in HR, with a focus on recruitment and employee relations.
• Proven experience in end-to-end recruitment processes.
• Strong management skills with the ability to prioritize and multitask effectively.
• Excellent attention to detail, problem-solving, and organizational skills.
• Proficiency in HRIS, MS Office, Canva, and virtual communication tools like Google Meet.
• Ability to work collaboratively across departments and with external partners.

Please refer to job description.