Role Description

This is a full-time on-site role as a Purchasing Assistant - Travel Bookings. He/She is responsible for handling travel arrangements, booking flights and accommodations, preparing expense reports, and monitoring travel itinerary changes as needed. Process the assigned Travel Request Form (TRF) / E-tickets / Hotel Voucher within the time stated in the Service Level Agreement (SLA)

KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES

• Review Travel Request Form (TRF) received and ensure that all information needed in booking the flight is indicated
• Sends email of flight itinerary to requestor/traveler which is economical yet nearest to the requested time, for confirmation to proceed with ticket issuance.
• Creates e-ticket for direct airline with corporate account
• Sends out confirmed e-tickets and hotel voucher to requestor/traveler
• Prepares tabulation sheet for approval of Non OSM Head
• Process visa requirement whenever applicable

PAYMENT PROCESSING

• Transmit Billing Invoice/Statement of Accounts to requestors for creation of Request for Payment
• Pick up checks at Treasury for direct airline payments to be deposited to their nominated bank
• Follow up payment and advise supplier of checks available for release

MONITORING REPORT

• Updates travel monitoring report

Qualifications

• Bachelor's degree in Business Administration, Travel Management, or any relevant field
• At least 2 years of experience in handling travel bookings, expense reports, and itinerary changes

Please refer to job description.