Position Summary: 

The Bookkeeper is responsible for maintaining the financial accuracy of Progility Global’s accounting systems by supporting the Australian finance team remotely. This role ensures timely and precise processing of transactions, reconciliations, vendor and customer account management. The position requires excellent English communication skills, strong attention to detail, and the ability to work collaboratively in a virtual, cross-cultural team. Proficiency in Xero and Microsoft Dynamics CRM is essential. 

Job Details: 

• Work Setup: Work-from-home until further notice (willing to travel to Pampanga, Makati, and Quezon City during client visits) 
• Schedule: Monday to Friday I 8:30 AM to 5:30 PM (Manila time) - with some flexibility 
• Holidays: Philippine Holidays (final list to be reviewed by client) 

Responsibilities: 

Internal Accounting and Bookkeeping 

• Provide accurate day-to-day bookkeeping and accounting support to the Chief Financial Officer and/or Accountant. 
• Manage accounts payable and receivable within Xero, ensuring prompt reconciliation and data accuracy. 
• Process all supplier invoices, ensuring matching to purchase orders and following up on missing documentation from Operations Team or supplier. 
• Maintain AP ageing, resolve supplier queries and respond to Vendor statements emails with any discrepancies. 
• Issue invoices to customer and ensure correct GST treatment. 
• Maintain AR aging and monitor collection of customer receipts and follow up overdue accounts. 
• Record journal entries, manage ledgers, and maintain financial documentation in Microsoft Dynamics CRM. 

Financial Reconciliation 

• Reconcile bank, credit card, and general ledger accounts accurately and within deadlines.  
• Coding and allocation of transactions to correct GL accounts.  
• Maintain Xero supplier and customer records/account setups and chart of accounts. 

Month-End Reporting 

• Support Accountant in month-end financial reporting, balance sheet reviews, and journal adjustments.  
• Manage monthly expense reports for Directors and Exec Team, ensuring receipts/invoices are collected and attached in Xero, and all corporate credit cards are reconciled & coded to relevant accounts. 

Administrative Support 

• Manage financial records, correspondence, and documentation in Microsoft Dynamics CRM.  
• Assist the finance team with ad hoc administrative and reporting tasks. 

Process Adherence and Improvement 

• Follow established workflows and financial controls meticulously.  
• Identify and propose process improvements to enhance accuracy and efficiency. 

Qualifications: 

• Strong understanding of Australian accounting standards, BAS, GST.  
• Experience with Xero and Microsoft Dynamics CRM preferred. 
• Advanced proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.  
• Experience with ERP systems or cloud-based accounting tools. 
• Excellent written and verbal English communication skills.  
• Able to present financial information clearly across remote teams. 
• Builds professional relationships and provides high-quality service to internal and external stakeholders. 
• Collaborates effectively with colleagues across borders to achieve shared outcomes. 
• Takes proactive steps to solve problems and support the finance function without requiring direct supervision. 
• Able to manage multiple priorities and deadlines efficiently in a remote working environment. 
• Identifies trends, issues, and variances; uses data to inform financial insights. 
• Applies sound reasoning when making financial and operational decisions. 
• Recognizes issues early, develops alternative solutions, and implements best-fit resolutions.