The Visa Assistant – AEP is responsible for supporting the end-to-end processing of Alien Employment Permit (AEP) applications. This includes coordination with the Department of Labor and Employment (DOLE), ensuring compliance with regulations, managing deadlines, and maintaining accurate documentation for foreign national employment.

• Prepare, submit, and monitor AEP applications, renewals, and cancellations with DOLE.
• Coordinate job publication requirements with accredited newspapers and online platforms to comply with AEP regulations.
• Track deadlines for job postings, publication periods, and permit expirations to ensure timely processing.
• Collect and review client documents to ensure completeness and accuracy for AEP processing.
• Maintain an organized tracker for all AEP transactions, publications, and official receipts.
• Coordinate with DOLE for hearings or clarifications when required.
• Digitize and archive AEP documentation in shared drives for easy retrieval.
• Provide regular updates to internal teams and clients regarding processing timelines and requirements.
• Perform other administrative tasks as needed to support the Visa Department.

• College Graduate / College Level
• With great and readable penmanship
• Knowledgeable on end-to-end visa processing for Alien employees such as; tourist visa, 9G working visa, 9G renewal visa, downgrading and cancellation, ECC, and BIR TIN application for Alien employees.
• Strong attention to detail and the ability to accurately complete complex paperwork and forms
• Familiarity with Philippine visa regulations and requirements, or the ability to quickly learn and stay up-to-date