The HR Assistant is responsible for providing administrative and clerical support to the Human Resources department. The role includes assisting in recruitment, employee records management, timekeeping, benefits processing, and general HR operations. The HR Assistant ensures that day-to-day HR tasks are executed smoothly, supporting compliance with company policies and labor regulations.

SPECIFIC DUTIES AND RESPONSIBILITIES

• Assist in posting job advertisements, screening resumes, and scheduling interviews.
• Prepare employment contracts, job offers, and pre-employment requirements.
• Help coordinate the onboarding and orientation of new hires.
• Maintain and update 201 files, both physical and digital.
• Ensure accuracy of employee records, including personal information, employment history, and disciplinary actions.
• Assist in filing and organizing HR documents, memos, and reports.
• Collect and validate daily time records (DTRs), attendance, and leaves.
• Coordinate with payroll or accounting for cutoff submissions and payroll-related documents.
• Assist in tracking overtime, tardiness, and leave balances.
• Assist employees with SSS, PhilHealth, Pag-IBIG, and BIR-related concerns.
• Process and monitor requests for certifications, ID, uniform, government documents, etc.
• Support in the distribution of payslips, government forms, and HR announcements.
• Help in organizing company events, trainings, and employee engagement activities.
• Coordinate with suppliers for HR-related needs (e.g., uniforms, ID printing, medical checkups).
• Perform other HR-related tasks as assigned by the HR Manager.

QUALIFICATIONS

• Bachelor’s degree in Psychology, Human Resource Management, Business Administration, or related field.
• At least 6 months to 2 years of experience in HR or administrative work is preferred (fresh graduates are welcome).
• Good understanding of Philippine labor laws and government-mandated benefits.
• Proficient in MS Office (Word, Excel, Outlook); knowledge of HRIS is a plus.
• Strong attention to detail, organization, and confidentiality handling.

KNOWLEDGE AND SKILLS

• Familiarity with HR forms, payroll procedures, and employee relations.
• Excellent interpersonal and communication skills.
• Ability to multitask and work under pressure.
• Proactive, trustworthy, and service-oriented.