We’re Hiring: Bookkeeper & Administrative Support!

Looking for a role that fosters collaboration, creativity and career growth in a vibrant office environment? We got you covered!

We are currently on the lookout for a Bookkeeper & Administrative Support to join our team at Cloudstaff, the #1 workplace everywhere! Think you qualify for the role? Attach a 1-2 minute video intro and introduce yourself to us so we can meet you virtually. Attach this together with your updated CV to become a priority applicant!

Role: Bookkeeper & Administrative Support

Work Arrangement: Work from Office

Location: Any CS Branch - Angeles//Cebu/Mabalacat/Makati/Ortigas 

Schedule: Night Shift

Job Description:

WFO - Work-From-Office is a setup based in Angeles//Cebu/Mabalacat/Makati/Ortigas  

We are seeking a detail-oriented and proactive Bookkeeper & Administrative Coordinator to support our residential construction and property management operations. This role will manage day-to-day bookkeeping, financial reporting, job costing, and administrative coordination across construction projects and rental properties. The ideal candidate has experience with QuickBooks Online (QBO) and JobTread, and is comfortable working in a fast-paced construction environment. 

Key Responsibilities:

Bookkeeping & Finance 

• Assist with rolling out and maintaining QuickBooks Online (QBO) and JobTread integrations 
• Maintain accurate financial records in QBO and JobTread 
• Perform general bookkeeping and data entry 
• Manage Accounts Payable and Accounts Receivable (AP/AR) 
• Track and reconcile credit card transactions 
• Process bills and manage vendor payments 
• Handle billing and invoice management 
• Prepare and draft financial statements 
• Perform bank and credit card reconciliations 
• Manage job costing and profitability analysis by project 
• Create and maintain chart of accounts and expense categorization 
• Prepare daily, monthly, and end-of-month financial reports 
• Track capital improvements and expenses for depreciation 
• Maintain records and reporting for 1099 subcontractors 

Administrative & Construction Support 

• Assist with JobTread system rollout and ongoing usage 
• Input and maintain vendor, subcontractor, and COI (Certificate of Insurance) information 
• Sync financial and operational data between JobTread and QBO 
• Organize subcontractor price lists and contracts 
• Assist in developing and maintaining processes to track material selections per project 

Qualification and requirements:

• Proven experience in bookkeeping, preferably in construction or real estate 
• Strong knowledge of QuickBooks Online 
• Understanding of job costing and construction accounting 
• High attention to detail and strong organizational skills 
• Ability to manage multiple projects and deadlines 
• Strong communication and documentation skills 

Nice to Have 

• Experience with JobTread, Stessa, or DoorLoop (preferred) 
• Experience supporting residential construction projects 
• Familiarity with subcontractor management and compliance 
• Experience working with property management operations 

Non-negotiable skills & requirements:

• Proven experience in bookkeeping, preferably in construction or real estate 
• Strong knowledge of QuickBooks Online 
• Understanding of job costing and construction accounting 
• High attention to detail and strong organizational skills

Perks & Benefits (Work From Home/Hybrid)

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment  
• Flexible leave credits which may be used for vacation, emergency and sick leaves  
• Quarterly perks boxes for WFH staff, offering groceries and snacks to keep you fueled  Superb and exciting Mid-Year Parties – with items to give away and cash prizes!  
• Endless opportunities for career advancement  
• Annual Performance Review with Salary Increase  
• We set you up for success with a company-provided PC/Laptop and fiber internet connection  
• Tech-on-wheels Support  
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues  
• International career growth and connections  
• Unlimited cash incentives for hired referrals  
• Mental Wellness Employee Assistance program through Lifeworks  
• In-house psychiatrist available to support employees' well-being  
• Become part of the Employee Share Units program  
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.
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• Cloudstaff : Build Your Career, Anywhere
• Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.
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• Why Cloudstaff is the #1 Workplace?
• • Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition
• • Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement
• • Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.