The Executive assistant supports the Associate Director for Operations, Business Unit Director and the Vice President. He/she reduce the director’s time on phone and coordinating with stakeholders by:

1. Owning calendar and logistics across the different company sites
2. Converting updates into clear, action-ready briefs
3. Drafting of company-ready memos (according to given template)
4. Running a reliable reminder / ticker system for director’s commitments and deadlines
5. Information Relay and Briefing
6. Writing and Document Control
7. Reminder and Deadline Management
8. Meeting Management
9. Systems and Tools
10. Confidential Admin: Handling sensitive information

• At least three (3) years as Executive Assistant / Project Manager / Operations Coordinator (or similar field). Fresh graduates welcome, but will need to have a 90 day marker for assessment.
• Good command in both English and Filipino (both written and oral); strong formatting and proofreading
• Proficiency in Microsoft 365; comfortable with shared drives and version control
• Strong calendar management across multiple sites / time blocks
• Detail-oriented, anticipates needs, follows through under time pressure
• Willing and able to travel regularly to Bulacan and Pangasinan; travel readiness
• Background in Power Automate / Power Apps (or programming background)
• Audit background