Administrative Specialist/Assistant

XP Ventures, OPC

Urgente
€221-295[Mensual]
En el sitio - Ciudad de Quezon1-3 años de experienciaBaceleroTiempo completo
Compartir

Descripción del trabajo

Beneficios

  • Permisos

    Permiso de Telecommunication

  • Beneficios Mandados del Gobierno

    Pago del mes 13, Préstamo de Empleados, Fondo Pag-Ibig, Vacaciones pagadas, Salud, SSS/GSIS

  • Beneficios Beneficios

    Subsidio de Formación

  • Desarrollo profesional

    Desarrollo profesional

  • Tiempo de apagado y abandono

    Salida por vacío

Leer más

The Applicant should possess the following qualifications and skills to be considered for the role:

1.    Education: Bachelor's degree in Business Administration, Management, or a related field.

2.    Experience: A minimum of three (3) years of proven experience in a role with significant responsibilities in administration, logistics, and HR support.

3.    Knowledge: Strong understanding of office administration procedures, procurement, supply chain basics, and fundamental HR functions. Experience with records management is essential.

4.    Core Competencies: A highly organized and proactive problem-solver with excellent communication (English and Filipino) and interpersonal skills. Must be proficient with Microsoft Office Suite, capable of managing multiple priorities, and able to handle confidential information with complete discretion.

Functional Knowledge: Strong understanding of office administration procedures, procurement, supply chain basics, and fundamental HR functions. Experience with records management is essential, and familiarity with HR information systems (HRIS) is an advantage.


The Administrative Officer is responsible for the comprehensive management of office operations, with a strong focus on administrative support, essential human resources functions, and logistics management. This role ensures the office runs efficiently by managing inventory, overseeing financial disbursements, leading recruitment efforts, and coordinating the logistics of client and office orders to guarantee timely processing and delivery.


Responsibilities


A. Administrative and HR Support

1.    Office Administration: Ensure a well-maintained, fully equipped, and professional office environment. Serve as the primary contact for building administration, utilities, and general maintenance. Manage all incoming communications (calls, mail, emails), support meeting and visitor requirements, and ensure compliance with all relevant regulatory and governmental bodies.

2.    Inventory Management: Monitor, control, and maintain an accurate inventory of all office assets, equipment, and supplies.

3.    Financial Support: Assist in the proper disbursement of funds, including processing payments for vendors, managing petty cash, and ensuring timely liquidation of expenses in compliance with company policies.

4.    Procurement: Handle the procurement of office supplies, equipment, and services. This includes sourcing suppliers, obtaining quotes, and processing purchase orders.

5.    Recruitment Support: Lead the office's recruitment process, including posting job openings, screening resumes, scheduling interviews, and communicating with candidates.

6.    HR Administration: Organize and maintain confidential HR records and personnel files (201 files) for all employees, ensuring all documentation is up-to-date and secure. Assist in the onboarding process for new hires.

B. Logistics Management

1.    Order Processing: Manage the end-to-end process for both client and internal office orders, ensuring accuracy from order entry to final processing.

2.    Delivery and Shipment Coordination: Plan, schedule, and monitor all incoming and outgoing deliveries. Liaise with courier services and logistics partners to ensure timely and efficient shipment of goods.

3.    Vendor and Client Liaison: Act as a key point of contact for logistics-related inquiries from both vendors and clients, providing updates on order status and delivery schedules.

4.    Travel Logistics: Arrange and coordinate all travel logistics for staff, including bookings for flights, accommodations, and transportation.

 

(1)  Representation costs for external meetings and activities shall be reimbursed.

(2)  All expenses to be reimbursed should be properly documented and processed

SoporteComunicación por escritoHabilidades organizativasMS OfficeGestión del tiempo
Preview

Xavier Peredo

ManagerXP Ventures, OPC

Activo hoy

Ubicación laboral

XP Ventures, OPC QC Commissary, 184 Maginhawa, 184 Maginhawa, Diliman, Lungsod Quezon, 1101 Kalakhang Maynila, Philippines

Publicado el 09 October 2025

XP Ventures, OPC

No financiado / Ángel

<50 Empleados

Comida y bebidas

img
Mango Magic
img
PackFresh (Pack of Fresh)

View jobs hiring

Reporte

Recordatorio de seguridad del jefe

Si la posición requiere que trabajes en el extranjero, por favor ten cuidado y ten cuidado con el fraude.

Si encuentras a un empleador que tiene las siguientes acciones durante tu búsqueda de empleo, por favor repórtalo inmediatamente

  • retiene tu ID,
  • requiere que usted proporcione una garantía o recoja la propiedad,
  • le obliga a invertir o recaudar fondos.
  • recauda beneficios ilícitos,
  • u otras situaciones ilegales.