Qualifications:

• Bachelor’s in Business Administration, Psychology or any related courses.
• Atleast 1 year of experience in record and inventory management
• Proficient in office management systems, procedures and applications (MS Office, Google workspace).
• Excellent time management skills, ability to multitask and prioritize work.
• Detail-oriented, problem-solving skills, excellent written and verbal communication skills
• Strong organizational and planning skills

Key Responsibilities and Duties:

• Manage communications including phone calls, emails, memos, letters, and forms.
• Organize schedules, set appointments, plan meetings, and take detailed minutes.
• Assist in preparing reports and maintaining filing systems, office policies, and procedures.
• Handle procurement of office supplies, research suppliers, and reconcile expense reports.
• Provide general support to staff and serve as point of contact for internal and external clients.
• Liaise with executives, senior administrative assistants, and the Makati admin office for requests and queries.
• Prepare gate passes/permits for ingress or egress of items.
• Ensure office cleanliness and organization.
• Assist in processing business permits, fire clearances, and other regulatory requirements.
• Assist in overseeing PEZA compliance, including preparation and renewal of required permits and certificates (Occupancy, Annual Inspection, Electrical, Mechanical, Fire Safety, etc.).
• Assist in handling government transactions and compliance, such as visa processing (Tourist Visa, 9G, downgrades), DOLE work permits (AEP, Certificate of Exclusion), and submissions to SSS, PhilHealth, and Pag-IBIG.

Recruitment Process:

1. Online Examination
2. Final Interview with Admin Manager & Admin Assistant Supervisor