1. General Administration

• Oversee and coordinate daily administrative operations to ensure smooth business processes.
• Serve as the central point of contact for branch administrative concerns.
• Maintain updated records of administrative policies, forms, and templates.
• Assist in the preparation and monitoring of the department’s budget.

2. Procurement & Supplies Management

• Manage end-to-end procurement process for office, pantry, warehouse, and operational supplies.
• Source, evaluate, and negotiate with suppliers to ensure cost-effective and quality purchases.
• Maintain and monitor inventory levels to avoid shortages or overstocking.
• Ensure timely replenishment and proper distribution of supplies across branches.

3. Asset Management

• Maintain an updated company asset registry for all locations (office equipment, furniture, IT hardware, etc.).
• Oversee tagging, monitoring, repair, and disposal of company assets in coordination with relevant departments.
• Conduct periodic physical asset inventory to ensure accountability.

4. Housekeeping Oversight

• Supervise housekeeping personnel (in-house or outsourced) to ensure cleanliness, orderliness, and sanitation in all facilities.
• Coordinate with vendors for deep cleaning, pest control, and other specialized cleaning services.

5. Office Administration Support

• Manage office supplies requests, courier/logistics coordination for documents, and petty cash handling.
• Organize and maintain company files, records, and archives.
• Support company events, meetings, and employee engagement activities from an admin perspective.

6. Internal Audit (Admin-related)

• Conduct periodic checks on procurement compliance, asset usage, and housekeeping standards.
• Prepare audit reports and recommend corrective actions for admin-related gaps.

• Bachelor’s degree in Business Administration, Office Management, or related field.
• At least 3 years of experience in administration, procurement, or asset management.
• Strong organizational skills and attention to detail.
• Knowledge of vendor management, inventory systems, and internal audit processes.
• Proficient in MS Office applications; experience with ERP systems is an advantage.