We’re Hiring: Contracts Administrator!

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We are currently on the lookout for a Contracts Administrator to join our team at Cloudstaff, the #1 workplace everywhere! Think you qualify for the role? Attach a 1-2 minute video intro and introduce yourself to us so we can meet you virtually. Attach this together with your updated CV to become a priority applicant!

Role: Contracts Administrator

Work Arrangement: Work From Home

Location: Any CS Branch - Angeles, Mabalacat, Makati, Ortigas, Davao, Cebu

Schedule: Morning Shift

Job Description:

We are seeking an experienced Contracts Administrator with strong knowledge of Australian legislation, contract standards, and industry practices. The successful candidate will support end-to-end contract management across multiple projects, ensuring compliance, accuracy, and efficient coordination between internal teams, suppliers, and external stakeholders.

Key Responsibilities

• Prepare, review, and administer contracts, subcontracts, purchase orders, and variations.
• Interpret and apply Australian contract standards (AS2124, AS4000, AS4300, etc.).
• Manage RFQs, tender documentation, scopes of work, and procurement activities.
• Track project budgets, forecasts, and cost reporting in line with Australian financial requirements.
• Maintain contract registers, documentation, and approval workflows.
• Liaise with project managers, finance teams, suppliers, and subcontractors to ensure contractual obligations are met.
• Monitor contract performance, deliverables, and timelines.
• Process progress claims, invoices, and payments.
• Support dispute resolution and ensure compliance with relevant legislation and company policies.
• Prepare regular reports and updates for senior management.

Skills & Experience

• Minimum 2 years of Contracts Administration experience in Australia.
• Strong understanding of Australian construction standards, legislation, and procurement processes.
• Experience working with contract forms such as AS2124, AS4000, AS4300, MBA, HIA, or similar.
• Solid budget management, cost tracking, and financial reporting skills.
• close attention to detail and strong document management capabilities.
• Excellent written and verbal communication skills.
• Proficiency in project management or construction software (e.g., Procore, Aconex, MS Project, Jobpac, Cheops).
• Proficiency with Real estate contracts and also General contracts.

Qualifications

• Degree in Construction Management, Business, Law, Engineering, or a related field (preferred).
• Additional training or certification in contract law or procurement is highly advantageous.

Non-negotiable skills & requirements:

• Minimum 2 years of Contracts Administration experience in Australia.
• Strong understanding of Australian construction standards, legislation, and procurement processes.
• Experience working with contract forms such as AS2124, AS4000, AS4300, MBA, HIA, or similar.
• Solid budget management, cost tracking, and financial reporting skills.
• Excellent written and verbal communication skills.
• Proficiency in project management or construction software (e.g., Procore, Aconex, MS Project, Jobpac, Cheops).
• Proficiency with Real estate contracts and also General contracts.