1. Sales

· Prepare Invoices to document sales of spare parts, project billing, supply of labor, sale of chemicals for BTGI, BIII, and LTPI.

· Ensure completeness of supporting documents such as Purchase Orders, certificate of completion, sales order, and others.

· Encode in QuickBooks system using the correct class/ functional account.

· Provide weekly sales monitoring report to Management and CCS.

· Account for all sales invoices and ensure completeness of documents as required by the BIR.

· Record sales on Sales Book (to include BIII sales) monthly.

· Compute monthly output taxes for use in VAT payable computation\

· Encode sales for SPSP- BIR regulation

· Issue delivery receipt to document delivery of goods to customers

· Monitor and ensure that all parts issued are subsequently invoiced

· Assist service and sales personnel in their parts requirements

· Generate required reports

· Perform other tasks that may be assigned from time to time.

2. Accounts Payable

· Check, verify and process invoices against purchase orders, delivery receipt and receiving report

· Prepare request for payment

· Prepare journal entries for transactions

· Compute input taxes and withholding taxes

· Prepare BIR Form 2307

· Prepare accounts payable vouchers (APV)

· Encode in the QuickBooks System upon receipt of goods to ensure real time accounting inventory

· Compute Landed cost of imported purchases

· Scheduling of payable invoices and preparation of weekly accounts payable summary

· Recording of purchases and payments on purchases & Disbursement Books

· Maintain vendor files

· Analyze discrepancies and unpaid invoices; reconcile SOA of supplier against company records

· Pay government statutory remittances (contributions and loans)

· Pay utilities on or before due dates, including utilities of Finelabb

· Maintain files of vouchers and paid invoices

· Compute BIR Taxes: Value Added Tax – input tax

· Summarizes monthly expanded withholding taxes

· Encode MAP on BIR Module

· Prepare summary list of purchases and sales

· Prepare/ pay intercompany payables

· Prepare Accounts Payable Confirmation as audit requirement

· Generate required reports

· Performs other tasks which may be assigned from time to time

3. Accounts Receivable

· Prepare trade collection report

· Accept and verifies Trade Collections and deposit the same to Company’s depository bank accounts

· Encode receipts on QuickBooks system

· Record Collections on Cash Book

· File Collection/ paid invoices with Official Receipts

· Issue blank receipts to CCS and Collectors for their trade collections and account for the usage of receipts

· Prepare weekly aging of accounts receivable for use as a collection tool

· Prepare the monthly reconciliation of Trade Receivables

· Monitor customer accounts for non-payment and delayed payment

· Maintain a file of countered invoices

· Maintain customer accounts file

· Prepare Accounts Receivable Confirmation as per audit requirements

· Prepare / pay/ submit BIR taxes through EFPS and submits attachment through E-submission

· Prepare / monitor summary of outstanding EWT

· Does other work which may be required from time to time

4. Bank Transactions

· Request transfer of funds for vehicle loan payments and taxes

· Act as maker for BDO online transactions

· Accept cash returns from employees, issue receipts and deposit to company bank account and summarize weekly collection

5. Quality Customer Service

· Provide prompt service to internal and external customers

· Quickly address customer complaints pertinent to accounts payable, accounts receivable, general accounting

· Maintain quality service to internal and external customers

6. Adherence to Company policies and procedures

· Follow company’s procedures and protocols

· Strict adherence to corporate core values

· Uphold organizational values and work with integrity and ethically

7. Other duties and tasks that may be assigned from time to time.