A. General Accounting

• Perform general bookkeeping functions and process day-to-day financial transactions of the company.
• Record all financial transactions in the appropriate ledgers and journals, and ensure that the General Ledger is up-to-date, accurate, and balanced.
• Generate accurate and timely financial statements and reports for internal management and external stakeholders, such as but not limited to the balance sheet, income and cash flow statements, budgets, financial forecasts, and Cost-Volume-Profit (CVP) analysis.
• Ensure compliance with accounting standards, company policies, regulatory requirements, and tax laws and regulations.
• Coordinate closely with external bookkeepers for the processing of regulatory payments (e.g., BB, BIR, SSS, PhilHealth).
• Assist in the preparation and filing of tax returns and other tax-related documents.
• Contribute to the development and implementation of financial policies and procedures, and identify areas for improvement as needed.
• Analyze financial data to provide insights into the business’s performance and financial health.

B. Collection and Disbursement

• Prepare and issue monthly Statements of Account for franchisees; monitor and follow up on outstanding receivables, as applicable.
• Coordinate with legal advisers if accounts become severely delinquent.
• Receive, review, and approve billing statements/invoices from suppliers and vendors.
• Disburse timely and accurate payments for purchase orders and bills.
• Prepare and send invoices to customers for products sold and/or services rendered.
• Review liquidation reports submitted by concerned employees.
• Perform regular reconciliation of bank statements, accounts payable, and accounts receivable.
• Release cash advances and PCF replenishments, as needed.
• Ensure timely deposit of collected funds into the company’s bank accounts.

C. Internal Audit and Risk Management

• Create periodic audit plans based on risk assessments and organizational priorities.
• Conduct regular quality checks, risk assessments, and business continuity assessments.
• Verify compliance with internal policies and procedures, and external regulations; assess the adequacy and effectiveness of existing controls.
• Conduct regular inventory audits to validate stock levels based on physical count versus system records.
• Prepare detailed audit reports outlining findings, recommendations, and action plans; present audit results and recommendations to top management.

D. Records Management

• Prepare documentation and support for internal and external audit engagements.
• Compile and scan all receipts and proofs of payment for purchased products and/or received services.
• Keep accurate payroll records and ensure compliance with tax and other regulatory requirements.
• Safekeep business-related documents, such as but not limited to equipment service warranty records, service vehicle ORs/CRs, contracts and service agreements, and business registration documents.
• Ensure company records are stored in an organized manner, whether physically or electronically.
• Provide access to records as needed by authorized personnel.
• Ensure sensitive and confidential records are handled and stored appropriately.
• Ensure record-keeping practices comply with relevant laws, regulations, and industry standards.

• 1 year of experience in Accounting field
• Has experience in AR and AP
• Detail oriented
• Organized