The Property Accountant is accountable for accurate and timely billing, monitoring collections and maintaining financial records in alignment with the company's procedures. Must be capable of using IPAS System for transaction recording, report generation, and client account management.

Day to day task:

• Manage the day-to-day tasks of the accounting function in the property

• Bookkeeping Function in the absence of Accounting Assistant/Bookkeeper

• Prepares the Financial Statements, and discusses with the Project Accounting Manager and Property Manager the analysis/impact of the financial data to the management of the property

• Submits himself/herself to external audit Preparation of Cash Position Report

• Ensures timeliness of billing, collection effort, and disbursements

• Maintain a minimum of 85% collection efficiency monthly

• Track the disbursements and monitor adherence to the approved budget

• Ensures the preparation of BIR returns of the Corporation

• Adhere to the concern slip process in relation to Accounting concerns

• Ensure that a master file of all Statements of Account (SOAs), Vouchers, and other financial records are kept and maintained, filed on a per month and year manner

• Ensure that all Official Receipts of the Corporation are secure and intact

• Vouch the accuracy of the Daily Collection Report (DCR) and ORs against bank deposits

• Recommend improvement in the banking services used by the Corporation

• Assist the Property Manager in the preparation of the annual budget by providing financial information and trend of expenses

• Coach and mentor accounting staff

• Petty Cash custodian in the absence of Accounting Assistant or Admin. Assistant

• Prepare the Statements of Account in the absence of billing and collection assistant according to the billing and collection policy/cycle of the Corporation in the absence of Accounting Assistant

• Receive payments and issue Official Receipt in the absence of Accounting Assistant

• Prepare payment/check vouchers for disbursements of the Corporation; create a schedule of disbursements and prepare them ahead; give at least 2 days lead time for signatories of the Corporation in the absence of Accounting Assistant

• Prepare journal entries in the absence of Accounting Assistant

• Prepare cash disbursement entries in the absence of Accounting Assistant

• Posting of entries to General Journal, General Ledger, Disbursement Book, Cash Receipts Book of the Corporation in the absence of Accounting Assistant

• Maintain subsidiary ledgers in the absence of Accounting Assistant

• Maintain the individual ledger of all units in the absence of Accounting Assistant

• Prepare the daily collection for bank deposit; one OR-one item in the deposit slip for checks; One OR-one deposit slip for cash in the absence of Accounting Assistant

• Compile information for internal and external auditors

• Establish good rapport and working relationship with the Board/Client representative

• Build a personal yet professional relationship with unit owners/tenants

• Any other tasks that may be assigned from time to time

Qualifications:

1. At least 1–3 years of relevant experience in property accounting, billing, and collections within a real estate or property management setting.

2. Working knowledge or hands-on experience with IPAS (Integrated Property Administration System) or similar ERP/property management systems.

Other Technical Skills:

- Proficient in Microsoft Excel (pivot tables, formulas)

- Familiar with government invoicing compliance (e.g., VAT, OR issuance)

- Knowledge of basic reconciliation and accounting principles (GAAP)