A. Billing Operations

• Generate accurate and timely invoices for all cold storage services, including storage fees, handling charges, utility charges, value-added services, and other related fees, based on service agreements and operational data.
• Verify service consumption data (e.g., cubic meters/pallets stored, inbound/outbound movements, electricity meter readings for blast freezing) with operations records before invoicing.
• Ensure all billing calculations are correct and comply with agreed-upon rates and contracts.
• Prepare and distribute invoices to clients through various channels (email, mail, electronic portals).
• Process credit notes and debit notes accurately and promptly, following established procedures.
• Maintain organized and comprehensive billing records and documentation.
• Address billing inquiries and discrepancies from clients in a professional and timely manner, coordinating with other departments as needed.

B. Collection Management

• Monitor accounts receivable aging reports regularly to identify overdue accounts.
• Proactively communicate with clients via phone, email, and formal letters to follow up on outstanding payments.
• Negotiate payment arrangements with clients when necessary, in accordance with company policy and under the supervision of the Finance and Accounting Supervisor.
• Resolve payment discrepancies and issues by coordinating with clients and internal departments (e.g., Sales, Operations) to ensure timely resolution.
• Process incoming payments (checks, bank transfers, cash) and accurately apply them to client accounts.
• Prepare bank deposits and ensure daily reconciliation of collections.
• Maintain accurate and up-to-date collection records, including communication logs and payment statuses.
• Escalate delinquent accounts to the Finance and Accounting Supervisor for further action.

C. Reconciliation and Reporting

• Reconcile accounts receivable ledgers with the general ledger accounts regularly.
• Assist in the preparation of accounts receivable aging reports and other collection-related analyses for management.
• Support the month-end and year-end closing processes related to billing and collections.
• Provide data and assistance during internal and external audits related to revenue and receivables.

D. Petty Cash and Revolving Fund Management

• Handle requests for petty cash and revolving fund disbursements for operational needs.
• Ensure all disbursements are properly documented, approved, and within allowable limits.
• Monitor fund balances and prepare timely replenishment requests.
• Conduct regular reconciliation and liquidation of all petty cash expenses.
• Maintain accountability and audit readiness of all fund transactions.

E. Other Accounting Support

• Assist with other general accounting tasks as assigned by the Finance and Accounting Supervisor, such as data entry, filing, and preparing basic financial reports.
• Maintain confidentiality of all financial information.

MINIMUM QUALIFICATIONS

• Graduate of Bachelor's degree in Accountancy, Financial Management, Business Administration, or a related field
• Minimum of 1-2 years of experience in billing, collections, accounts receivable, or a general accounting role
• The incumbent will be assigned in Balagtas, Bulacan