Set up: Talent Pool

Location: Remote - Latin America (primary), Philippines

Salary Range: 1000 to 2500 USD/month, (depending on experience and location)

Work Schedule: Aligned with US business hours (exact schedule depends on the hiring company)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.

About This Talent Pool

This is not a single job opening. By applying, you're joining a pre-vetted talent pool of Operations Coordinators. When a company needs to fill this role, qualified candidates from this pool are matched and presented quickly. You could be considered for multiple opportunities over time.

Position Overview:

We're building a pool of organized, detail-driven Operations Coordinators who can keep day-to-day business operations running smoothly for US-based companies. The most active industries hiring for this role include home services, real estate, and other service-based businesses, but demand spans across many sectors.

The work typically involves managing schedules, coordinating between teams and vendors, tracking tasks and workflows, keeping data clean, and making sure nothing gets missed. You'll be the person who keeps the engine running behind the scenes so the rest of the team can focus on their work.

Key Responsibilities:

• Manage scheduling, appointments, and coordination across teams, clients, and vendors.
• Track tasks, deadlines, and workflows using project management tools (Monday.com, Asana, Notion, ClickUp, or similar).
• Maintain and update CRM records, internal databases, and reporting dashboards.
• Support process documentation, SOPs, and workflow improvements.
• Handle invoicing, data entry, and light bookkeeping tasks when needed.
• Coordinate onboarding logistics for new team members or clients.
• Communicate with internal teams and external contacts to keep things moving.
• Flag issues early and follow up until they're resolved.

Qualifications:

• 2+ years of experience in operations, administrative coordination, or a similar support role.
• Strong organizational and task management skills.
• Proficient with Google Workspace (Sheets, Docs, Gmail, Calendar) and/or Microsoft Office (Excel, Outlook).
• Experience with at least one project management tool (Monday.com, Asana, Notion, ClickUp, or similar).
• Comfortable working with CRM systems and keeping data accurate
• Strong written and verbal English.
• Reliable internet and a quiet home office setup.
• Able to work US business hours.

Nice-to-Haves:

• Experience in home services, real estate, property management, or other service-based industries.
• Familiarity with industry tools like ServiceTitan, Jobber, Housecall Pro, or QuickBooks.
• Experience with workflow automation tools (Zapier, Airtable).
• Exposure to light bookkeeping, invoicing, or vendor management.
• Background in dispatching, scheduling coordination, or customer-facing operations.
• Bilingual English/Spanish.