We’re hiring an Executive Assistant to support the President with complex scheduling, travel, CRM, and high-level coordination. This role requires strong Monday.com expertise, discretion, and exceptional organization.

What You’ll Own

• Provide high-level administrative support to the President, ensuring efficient operation of the executive office.
• Maintain strict confidentiality in all matters; manage SES and the President’s social media accounts professionally.
• Coordinate all aspects of travel arrangements, including expense reporting and reconciliation.
• Manage complex calendars, schedule meetings, appointments, and special events.
• Maintain and update vendor, customer, and personal contacts; utilize CRM tools for information management.
• Conduct research on key individuals and companies; compile credit reports and financial snapshots as needed.
• Collaborate with the marketing team to manage the President’s professional social media presence.
• Assist the President in tracking industry certifications and continuing professional education.
• Monitor and summarize industry news, press releases, and competitor activities.
• Maintain an organized office environment; manage emails, prioritize tasks, and consolidate notes.
• Support the President’s community engagement, including charity events, board participation, and peer group involvement.
• Coordinate communication among senior leadership and branch management forums.

What You Bring

• Bachelor’s degree in Business Administration, Communications, or related field preferred.
• Minimum 5 years of experience as an Executive Assistant or similar administrative role, preferably in wholesale distribution.
• Strong experience with Monday.com is required.
• Proficiency in Microsoft Office Suite, Google Workspace, and CRM tools.
• Demonstrated skills in project management, file management, calendar and email management, and travel planning.
• Excellent organizational, communication, and interpersonal skills.
• High level of discretion, integrity, and attention to detail.
• Comfortable using time trackers
• Own equipment required (i5+, 8GB RAM, webcam, noise-canceling headset)

Benefits

• Work from home
• Health insurance
• Additional leave
• Pay raises based on performance
• Company events & Christmas gift

If you’re a detail-driven bookkeeper who’s comfortable with complexity and takes ownership of the numbers, apply now.