OnSpot is a dynamic startup company specializing in providing top-notch outsourcing solutions, with a particular focus on the logistics industry. While our core expertise lies in logistics, we are also well-equipped to cater to the diverse outsourcing needs of businesses across various sectors. 

We are committed to delivering exceptional customer service and building strong relationships with our clients. Our team of experienced professionals provides tailored solutions that meet the unique requirements of each client. We are seeking a highly motivated and results-oriented Business Development Representative to join our team and contribute to our growth. 

About the Role: 

The Virtual Assistant - Vendor & Procurement Coordinator is responsible for managing supplier relationships, negotiating pricing, and ensuring seamless communication with vendors. This role requires strong organizational skills, attention to detail, and the ability to efficiently source and procure materials in a remote setting. 

Key Responsibilities: 

Vendor Engagement: Actively communicate with vendors and manufacturers to request pricing, product availability, and detailed specifications. Draft and send emails to vendors detailing procurement needs and requirements to ensure accurate quotations. 

Order Management: Maintain ongoing communication with suppliers to ensure timely and efficient order fulfillment, tracking the status of orders and resolving issues as they arise. Make follow-up calls to confirm order details and finalize transactions, ensuring accuracy and efficiency in procurement processes. 

Procurement Accuracy: Understand the technical aspects of materials (e.g., metals, wood) to ensure precise procurement and alignment with project specifications. Maintain organized records of supplier communications, quotations, orders, and any adjustments to specifications. 

Collaboration & Coordination: Collaborate with internal teams to align procurement efforts with business requirements, ensuring that the right materials are sourced and delivered on time. Stay in close communication with the internal team to address any changes in material requirements or delivery schedules. 

Customer Relationship Management: Oversee and assist in the development of strong customer relationships, ensuring high levels of satisfaction and loyalty. Utilize market insights and customer feedback to identify opportunities for service or product enhancements. 

• Minimum 1 year of experience in procurement, vendor management, or a related field. 
• Strong technical background, preferably in materials sourcing or manufacturing. 
• Excellent negotiation, communication, and follow-up skills. 
• Ability to analyze and compare vendor pricing and product quality. 
• Proficiency in email communication and basic procurement software. 
• A bachelor's degree in an Engineering field is preferred. 
• Vendor Engagement Expertise: Proven experience in managing vendor relationships, securing pricing, and ensuring timely order fulfillment. 
• Communication Skills: Strong written and verbal communication abilities, including drafting clear specifications and follow-up correspondence with suppliers. 
• Organizational Skills: Detail-oriented with the ability to maintain accurate records of supplier communications, quotations, and orders. 
• Procurement Knowledge: Understanding of technical aspects of materials (e.g., metals, wood) to ensure accurate and efficient procurement. 
• Adaptability: Comfortable working in a fast-paced, dynamic environment, and skilled in adjusting to changing business and procurement needs. 

Cultural Fit: 

At OnSpot , we prioritize a unique blend of creativity, innovation, and collaboration. We seek individuals who are: 

• Passionate about our company's mission and values. 
• Entrepreneurial-minded and willing to take risks. 
• Collaborative and team oriented. 
• Adaptable and ability to handle the fast-paced and often unpredictable nature of a startup environment. 
• Maintain a positive attitude and persevere through setbacks.  
• Demonstrate the ability to bounce back from challenges and maintain a strong work ethic. 
• Embrace and adapt to rapid changes and evolving processes within a startup environment. 
• Be able to adapt to changing client needs and requirements. 

Note: Some additional or removed responsibilities or qualifications can be added as per the requirement of the employer or specific tasks. 

Join us as a Virtual Assistant - Vendor & Procurement Officer in this exciting full-time remote role! If you're passionate about driving procurement success and eager to grow, we'd love to connect with you!